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Calendar

Open in Nocthink

Module: Meetings & Events · URL: /events/calendar · Responsible role: Event Officer · Also used by: Owner/Director (full), all other staff (read)

Events calendar in 4-day Week view for Oct 25 - Oct 28 2026: filter tabs (Meetings 1, Tasks 1, all others 0), a meeting card "Weekly staff meeting" (9:00 - 10:00 AM) and a task card "Projector in the Main Conference Room not working" due Mon, Oct 26, and the hourly grid with the task in the Mon 26 All day row and the staff meeting block, with attendee avatars, at 9 AM on Monday

Screenshot: Lisa Porter (Operations Officer), Nocthink Demo Institute demo data.

Why I use this page

This is my scheduling board. Events, meetings and open task due dates sit on one grid, so before I confirm a date or book a room I check here for clashes. The Conflicted tab is the first thing I look at after rooms are booked: it lists meetings that share a room at overlapping times.

What's on the screen

  • Header — title Events calendar, a sentence with today's counts ("Today, October 25: 0 meetings, 0 events and 0 tasks."), and a Week / Month switch on the right.
  • Toolbar — Today button, a period stepper (< 4 days > in week view), the date range shown (e.g. "Oct 25 - Oct 28 2026"), and Search meetings, events & tasks… (matches titles).
  • Filter tabs with counts — All Scheduled, Meetings, Events, Tasks, Conflicted, Canceled. Counts cover the visible window only.
  • Item cards — a horizontal strip of the items in the window. Each card shows the title, time or "Due <date>", the venue/room or project, and a pill (Meeting, Event, Task, Today, "N Conflicted" or Cancelled). Meeting cards end with Join Meeting or See Conflict; both open the meeting.
  • Grid — in week view, four day columns starting from the anchor day, an All day row (office holidays/office events and task due dates), and hourly rows 8 AM–7 PM with timed meetings and events. Small < > arrows on the grid move one day. In month view, full weeks (Monday first) with items listed in each day.
  • Coloured dots tell the kind apart: one colour each for meeting, event and task.

How I …

How I check a week for clashes

  1. Open Meetings & Events → Calendar. It opens in the organization's default view (Week unless Settings → Events says otherwise).
  2. Click Today, then use > to step forward (one day at a time in week view).
  3. Click the Conflicted tab. Each card shows "N Conflicted" — the number of other meetings in the same room at an overlapping time.
  4. Click See Conflict to open the meeting and change its room or time from Meetings.

How I look at a whole month

  1. Click Month in the top-right switch.
  2. Use < / > to move a month at a time; Today returns to the current month.
  3. Click any item to open it (events go to the event workspace, meetings to the meeting detail, tasks to the task page).

How I find one item quickly

  1. Type part of the title in Search meetings, events & tasks….
  2. Combine with a tab (e.g. Events) to narrow further. Search only looks inside the current window — move the window if nothing shows.

Access & permissions

  • Needs events.view, which every staff member has (docs/role.md §4.1: R for Staff, F for Owner/Director and Event Officer).
  • What appears depends on what the underlying lists return to me: all events in the organization; only the meetings I organize or attend (unless I have full meetings scope); the tasks the tasks API shows me.

Caveats

  • Only open tasks with a due date are shown — tasks that are Done, Cancelled or Archived drop off.
  • Conflict detection only compares meetings that have a Room and are not cancelled. Events are never checked for venue clashes, and meetings without a room never conflict.
  • Cancelled meetings and events stay on the grid with strikethrough text; use the Canceled tab to list them.
  • Times use my browser's time zone. The hourly grid shows 8 AM–7 PM; timed items outside those hours are easier to find in Month view or with search.
  • Office calendar entries (holidays, office events) that are marked recurring repeat every year on the same date.

Limitations

  • Read-only: I cannot create, drag or resize items on this calendar. Create events in All Events, meetings in Meetings, tasks in Tasks.
  • Week view always shows 4 days; there is no 7-day or day view.
  • No export or calendar subscription (iCal) feed.
  • Personal calendar items live in the separate footer Calendar (/calendar), not here.
  • Meetings — fix conflicts by changing a meeting's room or time.
  • All Events — event dates and venues.
  • Tasks — event tasks whose due dates appear in the All day row.
  • Dashboard — compact month calendar with day dots.